Administrative Assistant – deadline to apply: April 27, 2017

Vacancy Announcement Number:  2017/12

Open to:                     All Interested Candidates / All Sources

The “Open To” category listed above refers to candidates who are eligible to apply for this position.  The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.  

Position:                    Administrative Assistant, FSN-7 / FP-7 and C30-105-165

Opening Date:           Friday, April 7, 2017 

Closing Date:            Monday, April 24, 2017

Work Hours:              Full-time, 40 hours/week

Salary:                       Ordinarily Resident (OR):  FSN-7* – R$ 58.239,00 per year
Not-Ordinarily Resident (NOR):  FP-7* – US$ 42,169.00 per year

*Final grade/step for NORs will be determined by Washington.

All ordinarily resident (OR) applicants (See Appendix A for definition) must have the required work and/or residency permits to be eligible for consideration.

The U.S. Mission in Brasilia is seeking eligible and qualified applicants for the position of Administrative Assistant in the Consular Section.

Basic Function of Position

Incumbent serves as the Administrative Assistant in the office of the Minister Counselor for Consular Affairs (MCCA) with responsibility for performing a variety of clerical, administrative, protocol, and related duties in service of the office which directs the activities of Consular Sections throughout Brazil.  Incumbent reports directly to the Special Assistant to the MCCA.

Qualifications Required

Note: Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Applicants are required to submit their applications in English using the DS-174 form.  Failure to do so may result in a determination that the applicant is not qualified.

  1. Education: Two years of college or university studies is required.
  1. Experience:  Experience dealing with the public, performing administrative/management functions and working with automated systems in a position such as an executive secretary, administrative assistant or clerk, is required.
  1. Language (This will be tested):
  • Level 4 (Fluent) Speaking/Reading/Writing of English is required.
  • Level 4 (Fluent) Speaking/Reading/Writing of Portuguese is required.
  1. Skills and Abilities:
  • Ability to use advanced features of Microsoft Office is required (this will be tested).
  • Ability to provide excellent customer service is required.

For further information:

The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office Sheila Mirandela at (61) 3312-7227, 3312-7040 or 3312-7098. 

Hiring Preference Selection Process:

When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. 

Hiring Preference Order:

(1)  AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2)  AEFM / USEFM
(3)  FS on LWOP**

* Important:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

Additional Selection Criteria:

  1. Management may consider the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.
  2. Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  4. The candidate must be able to obtain and hold the following: local security certification.
  5. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
  6. Current Ordinarily Resident employees of the Mission may only apply for positions at or above their current grade level.

How to Apply:

Applicants must submit the following documents to be considered:

  1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources.  (See “For Further Information” above); Plus
  2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

Where to Apply:

Human Resources Office    Sheila Mirandela
Submit with vacancy title:   Administrative Assistant – CONS
E-mail Address:                    brasilia_hr_cv@state.gov

Closing date for this position: Monday, April 24, 2017