Administrative Clerk – Open until: July 24th, 2018


U.S. Mission                                   Rio de Janeiro, Brazil

Announcement Number:              Rio de Janeiro-2018-19

Position Title and Number:          Administrative Clerk – C31-026

Opening Period:                            From Tuesday, July 10, 2018 to Tuesday, July 24, 2018

Series/Grade:                                 LE (Locally Employed)-1405 / FSN-6

.                                                       FS (Foreign Service)-1405 / FP-8

Salary:                                             LE: (BRL) 53,280.00 per year

.                                                        FP: (USD) 38,468.00 per year

For More Info:                                 E-mail Address:

Who May Apply:                             All interested Applicants / All sources 

Security Clearance Required:       Local Security Certification or Public Trust 

Duration Appointment:                 Indefinite subject to successful completion of probationary period. 

Marketing Statement:                    We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The U.S. Mission in Rio de Janeiro, Brazil is seeking eligible and qualified applicants for the position of Administrative Clerk in the Non-Immigrant Visa Office, Consular Section.

The work schedule for this position is Full Time (40 hours per week).

Start date: The selected candidate must be able to start work within a reasonable period of time of receipt of agency authorization and/or clearances/certifications, or their candidacy may not be considered.


Supervisory Position:  No 

Duties:  Incumbent performs a variety of clerical, administrative, protocol and related duties. 

Qualifications and Evaluations 

EDUCATION:  Completion of secondary (high school) is required. 


EXPERIENCE:  Progressively work experience in administrative/clerical and secretarial work is required. 


LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing of English is required. Level 4 (Fluent) Speaking/Reading/Writing of Portuguese is required (These may be tested). 

JOB KNOWLEDGE: Knowledge of office administrative management function is required. 

SKILLS AND ABILITIES: Ability to draft complex correspondence in precise and correct English and Portuguese is required. Ability to operate Microsoft Office systems (Outlook, Word, Excel, PowerPoint) is required. (These may be tested). 

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. 

Additional Selection Criteria:

  1. Management may consider the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.
  1. Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  1. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  1. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

Note: Only qualified U.S. Citizen Eligible Family Members (AEFM) (as defined below) of U.S. Government employees assigned to post under Chief of Mission (COM) authority are eligible for consideration.  A U.S. Citizen EFM does not have to be residing in country to be considered, but the sponsoring officer under COM authority does have to be officially assigned to post and the AEFM must be on the travel orders.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc) and for additional employment considerations, please visit the following link:


How to Apply:  All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.  Applicants must submit a Universal Application for Employment (DS-174).

To apply for this position, applicants should electronically submit the documents listed below.

Required Documents:  Please provide the required documentation listed below with your application:

* Please note that the maximum size for your application e-mail should not exceed 5MB.

Where to Apply: 

Human Resources Office: Daisy Barbosa

Submit with vacancy title:  Administrative Clerk

E-mail Address:


Closing date for this position: Tuesday, 24 July  2018


What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

A summary of the position description listing all of the duties and responsibilities may be obtained by contacting HR. For further information, please contact the Human Resources Office at or 55 21 3823-2608.

Thank you for your application and your interest in working at the U.S. Mission in Rio de Janeiro, Brazil.