Public Notice for US-Brazil Projects: Frequently Asked Questions

  • What is the US component or the connection with specialists or institutions from the United States of America (USA) mentioned in the notice?
    It is a component that must mandatorily be included in the project and that concerns the strengthening of ties between the United States and Brazil and the promotion of shared values, such as democracy, transparency, accountability, diversity, social inclusion and human rights. According to the notice, the proposal should detail how the project will:

    • Promote values and norms shared by the United States and Brazil, such as democratic values, transparency, accountability, diversity, social inclusion and human rights;
    • Explain U.S. policy approaches to issues of mutual interest;
    • Amplify experts, opinion leaders, institutions, or informational content that contributes to greater understanding in Brazil of the United States, its citizens, culture and values.

    Here are a few examples: U.S. specialist/speaker invited to speak virtually or in person; direct link between U.S. and Brazilian youth; English language teaching or programs that help people in Brazil understand U.S. values such as culture, history, foreign policy and/or explain the U.S. to the Brazilian people.

  • Is it mandatory that the proposed project promotes Diversity, Equity, Inclusion and Accessibility (DEIA)?
    Yes, all proposals must include details of how the project will integrate DEIA issues into its objectives and activities. Proposals may advance equity and social justice by supporting populations who are vulnerable or marginalized due to characteristics such as (but not limited to): national origin, language, race, color, disability, ethnicity, age, religion, sexual orientation, gender identity, socioeconomic status, etc. Proposals should consider local conditions and identify potential inequities in various aspects of the project, including target audiences, participant recruitment, program content, and intended implementing partners/stakeholder engagement.
  • Should the proposed projects be on a specific topic? Are there any strategic priorities that should be covered in the proposal?
    Yes, in addition to the U.S. component and promoting Diversity, Equity, Inclusion and Accessibility (DEIA), the proposal should be related to specific priorities established by the Embassy or Consulate. As per notice, the Embassy or Consulate will evaluate and select projects being implemented in their respective regional jurisdiction or consular district. Therefore, check the thematic priorities that each Embassy or Consulate has established to find out which one applies to your project.
  • Can priority areas be intertwined in the same proposal? If it is in the nature of the project, can we put different priorities together? Can proposals be cross-cutting and cover more than one area? Is it possible to select multiple areas of the announcement? 
    Yes, projects can include more than one of the priority areas or put different priorities together, as long as it is adhered to the thematic priority of the consular district and round. In the form, you can choose the priority areas of the project by jurisdiction. 
  • Does the proposal need to address all of the consular district’s priority topics? Should my proposal meet all the priorities listed? Should the project proposal cover more than 1 priority area, or can it only be 1?You don’t need to address all but at least one.
  • Should I write the proposal only responding to the priorities or strategic areas of each region (regional jurisdiction or consular district)?
  • Can a non-profit organization with the scope of artistic and professional training apply for projects? Can I apply with documentary projects? Can a cultural project like a film show that includes films by U.S. directors or producers participate? Can projects involving cultural activities that are considered as social assistance apply? Can the project include a research project with students and collaborators in the USA? Do education projects with the STEAM methodology for children and young people apply to this call for proposals? I am from the health area and I want to submit an education project, is it possible? Can musical cultural projects be contemplated? Can artists working in music and culture apply? Can proposals include research grants? Can proposals be related to research projects/scientific research?
    Yes, as long as the project fits within the priorities mentioned in the notice according to each consular district, that it has a U.S. component and that it promotes diversity, equity, inclusion and accessibility (DEIA).
  • Who can apply? Which institutions are eligible?
    Individuals and non-profit institutions are eligible. Civil society organizations, local civil society representatives, think tanks, non-governmental organizations, non-profit academic institutions, government institutions and individuals. Applicants must have the capacity to receive and manage this type of funding. Individuals and institutions may be Brazilian, American or of any other nationality as long as the project is implemented in Brazil and that it meets the other requirements of the notice.
  • How does the submission of proposals by regional jurisdiction or consular district work? How to submit projects covering states of different Consulates or different consular jurisdictions? 
    The applicant will submit the Google form to the Embassy or Consulate responsible for the state where the project will be implemented. The preferred method of proposal is the completion of the Google form; however, if the applicant is unable to do so, they must contact the regional jurisdiction by email to receive further instructions. Proposals that overlap multiple jurisdictions must be submitted to the different
  • Who can NOT apply? Which institutions are NOT ELIGIBLE?
    Commercial, for-profit companies, U.S. Embassy and Consulates employees and family members of employees are not eligible to apply.
  • I’ve had a project approved before. Can I submit a new project? If the institution already has a funded project in progress, is it possible to apply for a new project? 
  • What is the criterion for the project to be individual or institutional? What are the conditions for deciding to submit individually or as an institution?

    If managed and signed by an individual, it is individual. If it is managed and signed by a person or a group of people from an institution with an identification number, it is institutional.
  • Can the project submitted by an individual be linked to the MEI (Individual Microentrepreneur)?
    No. Individuals who submit proposals as “individuals” must do so with their CPF/SSN.
  • Does the individual applicant need to be Brazilian, or can he/she be American? Are there any requirements related to applicant’s nationality?
    It can be Brazilian, American or of any other nationality, as long as the program is carried out in Brazil and that it meets the other requirements of this notice.
  • Is it possible to apply without having a U.S. citizen on the team?
    Yes, if the program is executed in Brazil and meets the other requirements of this notice.
  • Can a U.S. citizen residing in Brazil apply? Can a Citizen of a different nationality, but residing in Brazil, apply?
    Yes, as long as the program is carried out in Brazil and that it meets the other requirements of this notice.
  • Do proposals have to be submitted by alumni? Do I need to be enrolled in Alumni Exchange to be able to submit projects? 
  • Can someone submitting a project as an individual hire other individuals? Can an individual register on behalf of a larger team or on behalf of a group of individuals?
    Grants should not be issued to one individual with the purpose of disseminating funding to other individuals. The regulation states that this amount received by an individual is not passed on to other individuals even for income tax reasons, since the entire amount will be deposited in an individual’s account. Individual are allowed to buy goods and hire services from a legal entity. For example, an individual can rent a space for the program or hire a company for translation or any other type of service. The individual will not be able to hire other individuals to develop the project, but may hire support services (publications, dissemination, etc.).
  • Can individuals hire MEI?
  • Can individuals hire “Eireli” or any other for-profit firm of their own?
  • Can an individual submit a project that is carried out in partnership with a private company? Example: I work for a for-profit company and I teach at a non-profit higher education institution. Can I submit a proposal in which there is a partnership between these two institutions, even if the company is for profit?
    Yes. The proposing institution that, if selected, will receive funding from the U.S. government must be non-profit, but may have one or more implementation partners and these may be for-profit.
  • Does the institution need to have a CNPJ? Does the institution need to be formalized?
    Yes, and it must be an active CNPJ.
  • Is it possible for higher education institutions/academic institutions to participate in this public notice?
    If the institution is non-profit, yes.
  • Can Federal Universities submit projects?
  • Are there any specific requirements for private universities? 
    It needs to be a non-profit institution.
  • Can academics/undergraduates participate?
  • Up to how many people can participate in the same project? 
    For institutional projects, there is no such predetermined limit. Now, for projects to be submitted by individuals, according to the regulation, grants should not be issued to one individual with the purpose of disseminating funding to other individuals, therefore, they must be proposed by a single person. Please note that the individual will not be able to hire other individuals to develop the project, but may hire support services (publications, dissemination, etc.).
  • What is an entity with ability to receive and manage grant funding? 
    A solid institution, which has established processes in the financial/accounting area and whose employees are able to implement the proposed project.
  • Is it possible for an institution based in one state apply to implement the project in another state?
    Yes. Remember to submit the application to the regional jurisdiction responsible for the state where the project will be implemented and not to the regional jurisdiction responsible for the state where your institution is located. For example, an NGO from Brasília that wants to implement a project in Ceará must apply through the consular district link of the U.S. Consulate General in Recife, as they are responsible for the state of CE.
  • To participate is it mandatory to have an office in the region we will apply for? 
    No. The project needs to be developed in the jurisdiction to which the application is submitted.
  • Who can and should be the institution’s representative in the documentation?
    Someone with legal responsibility to represent the institution.
  • Does the proposing institution have to have a minimum period of establishment?
  • The project may refer to some institution, program, etc. from another country other than Brazil and USA?
    No. As the U.S. Embassy and Consulates in Brazil, one of our goals is to help people in Brazil understand U.S. values, culture, American values, politics, democratic values and explain more about the U.S. to the Brazilian people.
  • Can projects be implemented in Municipalities, Cities or States of more than one regional jurisdiction or consular district participate? Can I apply for more than one project in more than one Consulate or regional jurisdiction? Can I submit projects to be implemented in more than one state? 
    Yes. In this case, the same proposal must be submitted to the different consular districts or regional jurisdictions for consideration according to the states of project implementation. Remember that each proposal must respond to the thematic priorities of the respective consular district. For example, if an individual or institution has a project to be implemented in Curitiba and Salvador, in that case, it must submit the same proposal to the U.S. Consulate General in São Paulo and to the U.S. Consulate General in Rio de Janeiro.
  • Should I submit the proposal for multiple states to one regional jurisdiction only? 
    No. In this case, the same proposal must be submitted to the different consular districts or regional jurisdictions for consideration according to the states of project implementation. Remember that each proposal must respond to the thematic priorities of the respective consular district.
  • Should I submit to each state separately or should I submit to one state only? 
    You must submit to each consular jurisdiction. If the project is in multiple states of the same regional jurisdiction, submit the proposal to that jurisdiction and select the states accordingly. If it is a proposal whose implementation of the project will take place in states of different regional jurisdictions, then the same proposal should be submitted to the different consular districts or regional jurisdictions.
  • Can nationwide projects participate?
  • Can the same individual or institution submit more than one project? Is it possible to submit more than one project? Can an individual or institution submit 2 or more proposals in different segments? 
    There is no limit to the number of proposals a candidate/institution can submit; therefore, an individual or an institution can submit as many as they like. However, as we intend to diversify our partners, we recommend that applicants focus on fewer and better projects.
  • Is the same person or institution allowed to submit proposals in Round 1 and Round 2? Can I submit a proposal in each round?
    Yes, it’s allowed. Remember to stick to the strategic priorities of each round.
  • If we don’t submit a proposal for Round I, can we submit for Round II? 
  • How should the proposal be sent?
    In the first phase, applicants will fill out the Google Form from the consular district where the project will be implemented if the proposal is considered. All questions in the online form are mandatory and must be answered in English. The preferred method of proposal is the completion of the Google form; however, if the applicant is unable to do so, they must contact the regional jurisdiction by email to receive further instructions. Those who pass the first phase will be notified and will move on to the second phase, which consists of an online presentation and interview in their preferred language (English or Portuguese).Those who pass the second phase will be notified and will move on to the third phase for submission of the complete proposal including SF-424 forms available at and active registration on (institutions only).Unsuccessful applications will also be notified. 
  • Can the form/proposal be answered in Portuguese? Can the proposal be submitted in Portuguese? Do you accept proposals written in Portuguese? 
    No. The form must be responded to and submitted in English.
  • Will the virtual presentation and interview (phase 2) be in English or Portuguese? 
    It will be in English or Portuguese – as the applicant prefers. Applicants whose project proposals are invited to advance to Phase 2 will have an opportunity to discuss their proposal and respond to questions in their preferred language (English or Portuguese).
  • If I submit a proposal and advance to phase 2, will the interview be only with the leader of the institution or with the group that is part of the project? 
    With the group that is part of the project.
  • Is it possible and allowed to attach a document to the registration form? Can I insert a link to download a document? Is it possible to attach a risk analysis tool to the initial submission form?
  • What would be the difference between the interview process (phase 2) for an individual and for an institution? 
    There’s no difference. The presentation will follow the same structure. 
  • Will unselected proposals be notified?
    Yes, after the end of each phase.
  • My proposal was not approved. Will I receive any feedback on the reason for the denial?
    If requested, yes and we can go into details about your proposal, but not about any of the approved projects.
  • Is it possible to resubmit the proposal after the unsuccessful application notification, correcting what was not approved?
    In the case of this notice, no.
  • If the submitted proposal is incomplete or in Portuguese, will you notify the person to submit it correctly?
  • Is it possible and permissible to ask more specific questions about the project via email? For example, can you explain the type of project to see if it is feasible?
    Even by email, it is not possible or allowed to enter this level of detail for reasons of transparency, as we must treat all possible partners in the same way. We will answer more general and non-specific questions about the project.
  • Is it possible to access previously approved projects?
    For reasons of confidentiality, we cannot share proposals from other people/institutions in the same way that we will not share proposals received under this notice.
  • What is the project duration?
    Maximum 12 months. In rare cases and depending on the nature of the project, we may consider projects longer than 12 months. Note that this is a maximum and projects can last less than 12 months.
  • Can the proposed deadline for project execution and implementation be revised if necessary and due to any unforeseen event, such as COVID-19?
    Yes, if the project cannot be carried out within the originally planned timeframe. This type of review must be formally and previously approved by the official of the Embassy or Consulate responsible for the project.
  • Is there a preference for projects submitted by institutions over individual submissions? Does it make difference to submit projects as an institution or as an individual? Are the chances of approval the same, or are the institutional proposals more likely to be accepted? Are there any quotas? 
    No, there is no such preference nor quotas. The chances of being selected are the same.
  • Can the project be online/virtual?
  • Is it possible to take online courses and reach people from other states even if that is not the purpose? If I propose an online project, even though my institution is connected to a specific region, is it possible to have participants from all over Brazil? 
    We ask applicants to have some filter so that only people from the place covered in the proposal are reached.
  • Will the projects have to be fully funded by the U.S. or can they be split (funded from other sources)?
    Sharing costs or funding by other institutions is acceptable and permitted. Projects that are already fully funded cannot participate.
  • Can projects that have already started to be funded participate? Can a proposal be submitted to expand an existing project? 
  • Can projects already started, but without formal funding, participate?
  • In the case of connection with other institutions, for example, American institutions, would they enter as co-proponent or partners?
    Institutional partners. Note the funding will be disbursed to the grantee institution.
  • Which institution will receive the funds if selected? An American institution will disburse funds to a Brazilian institution, or should we define this in the proposal? 
    Funds will be disbursed to the institution/individual submitting the proposal. 
  • Which institution will receive the funds if selected? An American institution will disburse funds to a Brazilian institution, or should we define this in the proposal?
    Funds will be disbursed to the institution/individual submitting the proposal.
  • What is the difference between outcome indicators and output indicators?
    Outcomes are what you want or need to achieve while outputs are the means necessary to achieve outcomes. The first are long-term indicators, such as behavioral changes, and the second are short-term indicators, such as the number of participants in a workshop.
  • Will indicators and project monitoring templates be made available, or can the institution develop or use its templates?
    The candidate or institution can use their own templates.
  • Should the budget be submitted in U.S. dollars or in Brazilian reais?
    In U.S. dollars.
  • Should costs be rounded up, approximate or accurate?
    The initial budget must have rounded up values, but once approved, the report values must be accurate.
  • Can we assign scholarships/payment for hours of dedication to project coordinators/teachers/collaborators? Can the coordinator/candidate be paid for his/her services? What is the absolute value or percentage?
    Yes, the people involved in the project can be paid for their services as long as funding is allocated within one of the budget categories and value is compatible with the market. These values must be defined and specified in the proposal.

    If there is an employment relationship between the person and the institution, it is possible to include the hours dedicated to the project as personnel and its fringe benefits are allowable as well. If there is no employment relationship, this cost falls into the category of contracts as outsourced services.
  • Is it possible to pay per diem for project participants?
    Yes, it is possible to pay this allowance so that, for example, the participant can go to the place where the project is implemented or to have lunch at the project. It is not allowed to give cash prizes to participants.
  • Can computers, notebooks, tablets, smartphones and mobile data be paid for? Do they need to be returned to the Embassy at the end of the project?
    Yes, they can be paid for. No, they do not need to be returned and can remain with the institution.
  • What is the difference between supplies and equipment?
    A unit of an item or good whose purchase price is equal or greater than US$ 5,000.00 and has a useful life greater than 1 year must be classified as equipment.
  • What is the difference between personnel and contractual?
    Personnel costs refer to the salaries of the employees of the institution who will work on the project. The budget should indicate the base salary and the time each person will spend on the project. Personnel costs can be for current and new employees hired specifically to work on the program.

    The contract category refers to costs whose purpose is to obtain goods and services to be used in the implementation of the project, such as translation, transportation, platform for virtual transmission, costs of advertising in social media, etc.
  • Is it possible to give prizes with grants funds?
    Yes, it is possible to reward a book, a tablet, a course, a scholarship or something of lesser value, for example. However, cash or vouchers are prohibited.
  • Can I allocate funds to translate reports? Can I allocate funds to pay for an accountant, for example? Are supplies, goods, third-party services, travel expenses included? Should the amount of any bank transfers and fees be included in the operating costs?
  • Can part of the budget be allocated to project management? Can be part of the budget be allocated to monitoring and evaluation?
  • Are expenses for support foundations, such as federal educational institutions, allowed?
  • Are there pre-determined per diem rates?
    Yes. More information can be found at: and
  • Once approved and selected, is it possible to change the proposed budget?
    Yes, it is possible, but only if the person or institution requests and there is prior approval by the official responsible for your project at the U.S. Embassy or Consulate.
  • Can a registration fee for a course or entrance to a workshop be charged in order to fund part of the project not covered by the grant? If the amount received exceed the forecasted, what should be done with this surplus?
    Yes, registration or event entry fees may apply. In this case, the proposal and budget must contain details including the expected amount of program income. If the proposal is selected, the grant agreement terms and conditions will contain clauses on how this income should be used: if added to the program and used to achieve the project’s objectives; if deducted from total project costs or if used to meet the cost-sharing requirements.If there is a surplus, it will still be added or deducted or used to meet the cost-sharing requirements.It is very important that any program income is approved in the grant agreement before any fees and/or tickets are charged. More information about program income is available at:

  • What exchange rate may be used?
    The Central Bank of Brazil exchange rate or any other reliable exchange rate found on the Internet.
  • Is there any exchange rate to be considered when converting the budget from Brazilian reais to U.S. dollars?
    No. We recommend the use of the exchange rate of the Central Bank of Brazil or some other reliable rate found on the Internet.
  • What can be done if there is a difference in the exchange rate at the time the money is received and this has an impact on the project?
    Cost increases for fluctuations in exchange rates are allowable costs. Therefore, you must notify the person responsible for your project at the U.S. Embassy and Consulates to proceed with an adjustment.For more information on exchange rate and fluctuations, see
  • Should NCAGE, UEI and registrations be done before submitting the Google form/proposal in Phase 1?
  • Must NCAGE, UEI and registrations be done for submission of the proposal to those institutions selected for phase 3?
    Yes, because, if the project is chosen, we will only be able to proceed with the issuance of the grant for institutions that have an active registration on
  • Do individuals also need NCAGE, UEI and
  • Are these registrations charged?
    No, they are all free. Note that we have received some reports that institutions are contacted by organizations that offer a renewal or registration service for a fee. These emails are not from the U.S. government and should be ignored and marked as spam.
  • Institution that already has the necessary records due to participation in previous ones, need to make a new registration request?
    No, just make sure the registration is active. If expired, renewal is required.
  • How long does it take to get registrations?
    The official deadlines for obtaining each number and/or registration after being correctly submitted are:

    • NCAGE: up to 10 business days
    • 12 to 15 business days

  • Does every institution, whether an NGO, a non-profit educational institution, or a federal university, need NCAGE, UEI and
    Yes, each institution that submits a proposal needs these numbers and registrations. Note only non-profit institutions are eligible, and individuals do not need these registrations.
  • Do partners need active registration on
    No, but subgrantees must have a UEI.
  • What is the NCAGE support desk contact?
    If necessary, Ms. Clarice Santos, from the Brazilian Ministry of Defense, is the official contact for NCAGE in Brazil. Her email is
  • What is the support desk contact?
    If needed, there are several articles and instructions at And, at it is possible to “create an incident” to solve a more specific problem.
  • How to change the multifactor authentication for logging into
    Go to, click on “Sign in with”, add the registered email and password, click on “Sign In”. Open user information and in the left corner from the screen, there is a menu that reads “Your authentication methods”. In this menu, select which method you want to modify and/or add.
  • Does the account need to be from the same person entitled as the institution’s legal representative?
    Yes, but create the account using an institutional email that more than one person has access to.
  • The university/school/NGO/non-profit institution where I work wants to submit a project. The university/school/NGO/non-profit institution must obtain NCAGE, UEI and register in
  • Are creation and individual account creation the same thing?
    No. First, is created, whose username and password will be your access to In the first access to, the Individual User Account is then created. Registering the institution is a third step.
  • Can a person who is not the legal representative of the institution (ex: assistant director) create an account on to manage the institution’s account and include the legal representative?
  • Who should be the legal representative on
    Any person in the institution who has legal responsibility to sign on behalf of the institution.
  • Do I need to have an NCAGE, a UEI and a for each project?
    No, registrations are per institution, not per project. Also, if the institution already has an active registration on, this must be used. If the institution has an inactive registration on, just update it to reactivate it.
  • Where is the notarized letter template to be submitted by And what is the procedure?
    The template is available at
    Instructions for completing and submitting the letter can be found at:


  • Does the notarized letter need to have the signature of the person responsible for the institution notarized in the United States? Can it be notarized in Brazil? Can it be a simple signature authentication or needs the presence of the notary?
    For institutions located in Brazil, the notarized letter does not need to be notarized in Brazil, nor does the person responsible for the institution need to have a notarized signature in the USA. Just a simple signature.
  • There are several SF424 forms on, which ones are needed in phase 3?
    • For institutions: SF-424, SF-424 A, SF-424 B
    • For individuals: SF-424 I, SF-424 A, SF-424 B

    Remember that these forms should only be completed and submitted by proposals selected in previous phases.

  • How will individuals receive funds if selected?
    It will be transferred/deposited to the individual’s checking account. The account must be linked to the CPF of the person.
  • How will institutions receive funds if selected? Will it be deposited to the institution’s account or to an account of a project coordinator?
    It will be transferred/deposited to the institution’s checking account The account must be in ownership and linked to the CNPJ of the selected institution. If there are partners or contractors, any transfer will be made by the institution. The U.S. Embassy and Consulates in Brazil transfer funds to the selected institution, which makes payments to partners or contractors or any other payments as in the approved budget.
  • If the applicant has an account in the USA, can funding be disbursed in U.S. dollars?
    Yes, you can receive the payment in U.S. dollars in a U.S. bank account. Note that as the expenses will take place in Brazil, we do not pay a conversion fee.
  • Will funding be disbursed in a single or in multiple installments?
    In multiple installments. Usually, we disburse in at least 2 installments, with the final one disbursed after submission and evaluation of final reports.
  • How is financial reporting done?

    Depending on the instrument, institutions or individuals will be required to submit a financial form (SF-425), but will not be required to submit receipts. These, however, need to be kept for at least 3 years after the project ends. In addition, financial management can follow the rules and procedures that already exist in the institution. If individual, as you see fit.
  • Can receipts be digital?
  • Can receipts for products and services be manually prepared or made by an individual who provides service informally, or do they need to be formal invoices?
    Formal invoices.
  • Does the U.S. Embassy and Consulates help with the institution’s or individual’s income tax return?
    No, the U.S. Embassy and Consulates does not provide documents nor any statement or advice other than the grant agreement. We suggest that you look for an accountant of your choice or contact the Federal Revenue Service of Brazil.
  • Can expenses with taxes be included in the budget? Can we include taxes as our costs?
    In general, yes, except income tax and taxes where exemptions are available. More information is available at:
  • In the case of an individual, is the grant amount deposited in full or will income tax be withheld at source?
    We don’t withhold tax at source.
  • How does Brazilian Income Tax retention and declaration work for Brazilian individuals who apply for projects?
    The U.S. Embassy and Consulates does not provide documents nor any statement or advice other than the grant agreement. We suggest that you look for an accountant of your choice or contact the Federal Revenue Service of Brazil. The costs of hiring an accountant can be included in the budget, but income tax cannot be included in the budget.
  • Is prior approval from the U.S. Embassy and Consulates required for disclosure material?
    • Does the project need to maintain itself after the end of the grant?
      It is not mandatory, but desirable.


  • In addition to the financial resource, is there support from the U.S. Embassy and Consulates in the implementation of the project?
    Yes. Depending on the instrument we will use, the U.S. Embassy and Consulates may have substantial involvement in project implementation.