U.S. Consulate General Sao Paulo, Brazil
Vacancy Announcement Number: 2018/03
Open to: All Interested Candidates / All Sources
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
Position: Human Resources Assistant, FSN-7/FP-7, A54-305-051 – Full Performance*
Opening Date: Thursday, March 01, 2018
Closing Date: Wednesday, March 14, 2018
Work Hours: Full-time, 40 hours/week
Salary: Ordinarily Resident (OR): FSN-7* – R$ 63,014.00 per year
Not-Ordinarily Resident (NOR): FP-7* – US$ 43,031.00 per year
*Final grade/step for NORs will be determined by Washington.
* This position is being advertised simultaneously with the Trainee Level, FSN-6, FP-8.
Applicants applying for VA 2018/03 and VA 2018/03T will be considered for both processes. Therefore, applicants need only apply for one of these two vacancy announcements to be considered.
All ordinarily resident (OR) applicants (See Appendix A for definition) must have the required work and/or residency permits to be eligible for consideration.
The U.S. Mission in Sao Paulo, Brazil is seeking eligible and qualified applicants for the position of Human Resources Assistant in the Human Resources Office.
Basic Function of Position
Incumbent performs a variety of duties in support of post’s Locally Employed (LE) Staff Human Resources program, such as management of the transportation tickets, annual leave, and the incentive awards program. Is responsible for post’s U.S. Direct Hire/Eligible Family Member (USDH/EFM) program including accreditation of USDH personnel with the Brazilian Ministry of Foreign Affairs (MFA) through the Embassy in Brasilia, diplomatic visa renewals, EFM Work Permits, EFM Hiring Program, Permanent Change of Station (PCS) and Temporary Duty (TDY) visas requests. Responsible for coordinating Internal Trainings and Workshops on topics of interest related to the human resources program to both USDH and LE Staff. Coordinates the Duty Officer Program.
Qualifications Required
Note: Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Applicants are required to submit their applications (DS-174 form) in English. Failure to do so may result in a determination that the applicant is not qualified.
- Education: Two years of college or university studies is required.
- Experience: Administrative or management experience including Human Resources related experience is required.
- Language (This will be tested):
- Level 4 (Fluent) Speaking/Reading/Writing of English is required.
- Level 4 (Fluent) Speaking/Reading/Writing of Portuguese is required.
- Job Knowledge:
- Good working knowledge of administrative and management procedures.
- Knowledge of the public transportation system and the way it operates within the Sao Paulo area and proximities.
- Skills and Abilities (This will be tested):
- Proficiency in the use of Microsoft Office package (Word, Excel, Outlook, and Power Point).
- Good organizational skills, attention to detail and ability to meet deadlines.
For further information:
The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office – Eliana Branco at (11) 3250-5116.
Hiring Preference Selection Process:
When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
Hiring Preference Order:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP**
* Important: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
Additional Selection Criteria:
- Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
- Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
- Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
- The candidate must be able to obtain and hold the following: Public trust Clearance.
- Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
How to Apply:
Applicants must submit the following documents to be considered:
- Universal Application for Employment (UAE), which is available on our website or by contacting Human Resources. (See “For Further Information” above); Plus
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Where to Apply:
Human Resources Office: Eliana Branco
Submit with vacancy title: Human Resources Assistant
E-mail Address: recrutamentosaopaulo@state.gov
Closing date for this position: Wednesday, March 14, 2018
Equal Employment Opportunity: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Appendix A – Definitions
Eligible Family Member (EFM): An EFM for employment purposes is defined an individual who meets all of the following criteria:
- U.S. Citizen or not a U.S. Citizen; and
- Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
- Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
- Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
- Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
- Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
- Is under chief of mission authority.
U.S. Citizen Eligible Family Member (USEFM): A USEFM is an individual who meets all of the following criteria:
- U.S. Citizen; and
- Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
- Child of the sponsoring employee who is unmarried and at least 18 years old; and
- Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
- resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
- Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Appointment Eligible Family Member (AEFM): An AEFM is an individual who meets all of the following criteria:
- U.S. Citizen; and
- Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
- Child of the sponsoring employee who is unmarried and at least 18 years old; and
- Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
- Is under chief of mission authority; and
- Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
- Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Member of Household (MOH): A MOH is an individual who meets all of the following criteria.
- A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
- A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
- A MOH is not under COM authority;
- A MOH may include a parent, unmarried partner, other relative, or adult child;
- A MOH may or may not be a U.S. Citizen;
- A MOH is not an EFM;
- A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.
Not Ordinarily Resident (NOR) – An individual who meets the following criteria:
- An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
- Has diplomatic privileges and immunities; and
- Is eligible for compensation under the FS or GS salary schedule; and
- Has a U.S. Social Security Number (SSN); and
- Is not a citizen of the host country; and
- Does not ordinarily reside in the host country; and
- Is not subject to host country employment and tax laws.
Ordinarily Resident (OR) – An individual who meets the following criteria:
- A citizen of the host country; or
- A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
- Is subject to host country employment and tax laws
