Vacancy Announcement Number: 2016/17T
Open to: All Interested Candidates / All Sources
Position: Secretary, FSN-7; FP-7, C50-120-059
Opening Date: Wednesday, May 18, 2016
Closing Date: Wednesday, May 25, 2016
Work Hours: Full-time, 40 hours/week
Salary: Ordinarily Resident (OR): FSN-7* – R$ 53,449.00
Not-Ordinarily Resident (NOR): FP-7* – US$ 41,206.00
*Final grade/step for NORs will be determined by Washington.
Length of Employment: This is a temporary position not to exceed April 30, 2017.
All ordinarily resident (OR) applicants (See Appendix A for definition) must have the required work and/or residency permits to be eligible for consideration.
The U.S. Consulate in Rio de Janeiro is seeking eligible and qualified applicants for the position of Secretary in the Management Section.
Basic Function of Position
Under the direct supervision of the Management Officer, the incumbent is responsible for the daily secretarial and administrative routine work of the section.
Note: Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Applicants are required to submit their applications in English using the DS-174 form. Failure to do so may result in a determination that the applicant is not qualified.
1. Education: Completion of secondary (high) school is required.
2. Experience: Secretarial or administrative experience is required.
3. Language (This will be tested):
- Level 3 (Good Working Knowledge) in Speaking/Reading/Writing of English is required.
- Level 3 (Good Working Knowledge) in Speaking/Reading/Writing of Portuguese is required.
4. Job Knowledge (This will be tested):
- Working knowledge of general office management practices and procedures is required.
5. Skills and Abilities (This will be tested):
- Ability to deal effectively with high ranking officials of the various offices of the State Government and Branch Federal Government offices is required.
- Proficient in the use of Microsoft Office Suite (Outlook/Word/Excel/Power Point) is required.
For further information:
The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office – Daisy Barbosa at (21) 3823-2608.
Hiring Preference Selection Process:
When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
Hiring Preference Order:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP**
* Important: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
Additional Selection Criteria:
- Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
- Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
- Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
- The candidate must be able to obtain and hold the following: local security certification.
- Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
- Current Ordinarily Resident employees of the Mission may only apply for positions at or above their current grade level.
How to Apply:
Applicants must submit the following documents to be considered:
- Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above); Plus
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Where to Apply:
Human Resources Office: Daisy Barbosa
Submit with vacancy title: Residential Living Coordinator
E-mail Address: firstname.lastname@example.org
Closing date for this position: Wednesday, May 25, 2016.
Equal Employment Opportunity: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.