SSM Administrative Assistant (Paiva)/Temporary

Vacancy Announcement Number:  2016/36

 Open to: All Interested Candidates / All Sources

The “Open To” category listed above refers to candidates who are eligible to apply for this position.  The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement. 

 Position: SSM Administrative Assistant, FSN-6; FP-8, A71OBO
Opening Date: Wednesday, December 7, 2016
Closing Date: Wednesday, December 21, 2016
Work Hours: Full-time, 40 hours/week
Work Location: U.S. Consulate General Recife new site located in Paiva
Salary: Ordinarily Resident (OR):  FSN-6 – R$ 49.121,00 per year

Not-Ordinarily Resident (NOR):  FP-8* – US$ 36,837 per year
*Final grade/step for NORs will be determined by Washington.

Start Date:  The estimated start date for this position is March 2017.

Length of Employment:  This is a temporary position not to exceed 2 years.

All ordinarily resident (OR) applicants (See Appendix A for definition) must have the required work and/or residency permits to be eligible for consideration.
The U.S. Mission in Recife, Brazil is seeking eligible and qualified applicants for the position of Civil Engineer in the OBO (Overseas Buildings Operations) Office.

Basic Function of Position

The Site Security Manager (SSM) Administrative Assistant furnishes a wide range of administrative assistance to the Overseas Buildings Operations (OBO) Site Security Manager and other OBO staff for the new Recife US Consulate construction project. The incumbent is responsible for administrative management of OBO’s security team resources and activities, including but not limited to financial, procurement and supplies, computer network, shipping and travel, personnel, maintenance management for residential and official furnishings and office administration and management.

Qualifications Required

Note: Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Applicants are required to submit their applications in English using the DS-174 form. Failure to do so may result in a determination that the applicant is not qualified. 

  1. Education: 2 years of post-secondary education in Business Administration, Management, English, Engineering, Sciences or any discipline related to the liberal arts or social sciences is required.
  1. Experience:  Experience in office management is required.
  1. Language (This will be tested):
  • Level 3 (Good Working Knowledge) in Speaking/Reading/Writing of English is required.
  • Level 3 (Good Working Knowledge) in Speaking/Reading/Writing of Portuguese is required.
  1. Job Knowledge:
  • Knowledge related to the construction or engineering industry either on a jobsite or in an office setting is required.
  • Good working knowledge of computer systems, LAN administration, and programs used to support secretarial and cost control functions like Microsoft Office, Outlook, and Excel is required. 
  1. Skills and Abilities: 
  • Ability to manage an office budget is required. 

For further information:

The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office – Vanessa Dobbin or Manuela Oshiro at (81) 3416-3126. 

Hiring Preference Selection Process: 

When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. 

Hiring Preference Order: 

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • FS on LWOP**

* Important:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP. 

Additional Selection Criteria: 

  1. Management may consider the following when determining successful candidacy:  nepotism, conflicts of interest, budget, and residency status.
  1. Current OR employees serving a probationary period are not eligible to apply.  Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.
  1. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
  1. The candidate must be able to obtain and hold the following: local security certification.
  1. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
  1. Current Ordinarily Resident employees of the Mission may only apply for positions at or above their current grade level.

How to Apply: 

Applicants must submit the following documents to be considered:

  1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources.  (See “For Further Information” above); Plus
  2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) 

Where to Apply: 

Human Resources Office:   Vanessa Vieira Dobbin
Submit with vacancy title:   SSM Administrative Office Assistant
E-mail Address:

Closing date for this position: Wednesday, December 21, 2016