Notarial Services

Notary Services:

Notarization of documents is provided at the Embassy, Consulates, and Consular Agencies in Brazil. This service is available for all nationalities and is by appointment only.

 With the exceptions of the Affidavit of Civil Status and Inscription Letter, we can only provide notarial services for documents to be used in the United States.


Services we can provide:

On the day of your appointment, please make sure to:

  • Appear in person and bring a valid government-issued photo ID (U.S. or foreign) with your signature (such as passport, driver’s license or ID card);
  • If the service you need require a signature, you must bring the document(s) that need(s) your signature UNSIGNED. The document(s) will have to be signed before a Consular Officer. Even if there are pages that do not require signatures or seals, you must present the entire document(s);
  • Ensure that documents are organized in page order and kept separate from each other with a paper clip. The Embassy/Consulate staff cannot assemble your documents for you or provide legal advice on their preparation;
  • Ensure that you understand the content of your documents, where you need to sign and which of your signatures need to be notarized, as our staff will not be able to explain these items to you;
  • Verify in advance if your document requires witness(es). The ACS Unit staff cannot serve as witnesses. If your document requires the signature(s) of witness(es), you must  bring your own (along with their proof of identity) on the day of your appointment. Please make sure they are legally qualified to serve as a witness (i.e., not a minor or incompetent). We will not be able to offer partial services. All those whose signatures, including witness(es), will be notarized at a particular post, must appear on the same day;
  • The fee for the notary services listed below is US$50 per consular seal. Fees are paid upon request at the day of your appointment. To learn about forms of payment accepted at each location, please click here
  • Notarial service fees are per seal and signature required, not per document notarized.
  • Be aware that the consular officer may refuse any notary service when:
    1. The host country does not authorize the performance of the service,
    2. The document will be used in transactions that may be prohibited by U.S. law,
    3. The officer believes that the document will be used for a purpose that is unlawful, improper, or inimical to the best interests of the United States,
    4. The officer does not understand the document due to language, the documents are incomplete, or any other reason.
    5. The person does not understand the nature and language of the instrument and is unable to comprehend the significance of the act or appears to be acting under duress.

If you are unprepared for your appointment you may be required to make a new appointment on a later day.

A Sworn Statement made by you. We cannot advise you on the specific language needed in your Affidavit, please consult a lawyer or other legal advisor for that type of assistance. Please keep in mind the consular office assumes no responsibility for the truth or falsity of the representations that appear in the affidavit.

Please do NOT sign the document prior to your appointment.

For fees information please click here

An acknowledgement of execution is used for legal agreements, business documents, deeds, powers of attorney, financial, or real estate transaction documents such as Grant Deed, Warranty Deed, Bill of Sale, Closing Affidavit, Assignment of Lease Disbursement Instructions, Wills, etc. If you are signing a document on behalf of a company you must bring the company’s social contract that proves you may sign on its behalf;

Please bring your documents fully completed, without any missing pages, assembled and ready for notarization. The Embassy/Consulate cannot assemble your documents for you or provide legal advice on their preparation. If your documents are not ready for signature, you may be asked to make a new appointment.

Prepare your document(s) and be sure to complete the document(s) as much as possible before the appointment.

Please do NOT sign the document prior to your appointment.

For fees information please click here

A consular officer can take a true copy of a U.S. passport.  Any person may present the passport to be copied.  The appointment must be made in the name of the person attending.

For fees information please click here

This service is available only if you are applying for an Individual Taxpayer Identification Number (ITIN) and need to have your identification verified before sending your application to the Internal Revenue Service (IRS) in the United States.

For specific information about ITIN, please contact the IRS directly at www.irs.gov. When attending your appointment, you must bring your original passport.

For fees information please click here

There is no legal requirement that a minor traveling alone have written authorization to enter the United States.  However, CBP (Customs and Border Protection) can always stop someone if they have questions.  CBP therefore recommends that minors travelling with one or neither parent carry a notarized travel authorization in English.  Please see this CBP webpage for more info.

Parents seeking a notarized travel authorization MUST come in person with their complete but unsigned document. You should only sign your document when directed to do so by the Consular Officer.

If your child is a dual national (Brazilian and American) we recommend that you also check with the Brazilian authorities about their regulations for entering and leaving country as your child is subject to both nations’ laws.

For fees information please click here

If you are applying for a U.S. passport service for a child under 16 years of age, and only one parent is able to appear at the Embassy or Consulate, the absent parent may furnish a notarized Statement of Consent (Form DS-3053), along with a copy of his/her government-issued valid photo I.D with signature.

This service is fee exempt.

This document is normally requested by the Brazilian Federal Police if your birth certificate does not show your parent’s full names. The document will state your full legal name, birth date, place of birth, and your parent’s names. You must come in person and bring your U.S. passport and the original birth certificate.

For fees information please click here

Generally the Civil Registry Office in Brazil will accept evidence in the form of an affidavit sworn at a U.S. Consulate in which you declare your marital status. You must come in person and bring your U.S. passport on the day of your appointment.

For fees information please click here


SERVICES WE CANNOT PROVIDE:

The Hague Apostille Convention entered into force in Brazil as of August 14, 2016. The United States joined the Convention on October 15, 1981. Under the Convention, public documents bearing an Apostille are recognized in all signatory countries.

Apostilles for Brazilian public documents can be obtained at any public notary office (cartório) located in one of the 27 state capitals and the Federal District of Brazil. These Apostilles do not require further certification by the U.S. Embassy or Consulates to be recognized in the United States.

The U.S. Embassy and Consulates are not authorized to provide Apostilles or assist in obtaining them. If you have a Brazilian public document that needs an Apostille to be recognized in the United States, please contact directly a public notary office in one of the Brazilian capital cities.

In the United States the Secretary of State and the Deputy Secretary of State of each individual state provide Apostilles. For more information please click here

If you are seeking an Apostille for a United States public document to be used in Brazil, please click here for contact details in your state.

The U.S. Embassy and Consulates are unable to authenticate diplomas or other documents from universities and other schools or to provide notarial services related to such credentials.

The U.S. Embassy and Consulates do not provide this service. Please do not schedule an appointment for this.Information about obtaining an FBI Records Check is available at www.fbi.gov

The U.S. Embassy and Consulates cannot provide copies of U.S. vital records. Please do not schedule an appointment for this.

 In order to obtain any state government issued document concerning birth, death, marriage or divorce, you may order one at the website of the National Center for Health Statistics or the Bureau of Vital Statistics for the state in which the birth, death, or marriage occurred.

Official copies of a previously issued Consular Report of Birth Abroad (CRBA)/Death Abroad (CRODA) are not available from the Embassy or Consulate and must be requested directly from the Department of State in Washington, DC.

For CRBA – Please click here for ordering instructions.

For Death Abroad – Please click here for ordering instructions

The U.S. Embassy and Consulates do not provide translation services nor recommend a list of translators.

Notary services are only available for documents written in English and for use in the United States only.

Please do not schedule an appointment for this. We will not be able to provide True copy services on copied documents even if they are certified.

This service is only available if the original document is presented and for specific documents. Please consult the beginning of this page to see the list of services we provide.

The U.S. Embassy and Consulates do not provide this service. Please do not schedule an appointment for this.