The Interview: documents and information

Consular processing in Brazil:

Immigrant visas interviews in Brazil are conducted only at the Consulate in Rio de Janeiro.

Notes:

About the documents:

  • We can only accept readble and good quality documents. Otherwise, we will have to ask you to resubmit a recent issued document.
  • Verify all the documents previously prepared by a lawyer (in case you have one) and make sure they are according with the instructions. Make sure all information in the forms are correct.
  • Verify that your name, date and place of birth are correct in all the documents (passport, birth ceretificate, marriage certificate, police certificates, etc) and on all the forms.
  • The medical exam cannot be performed out of Brazil, not even in the United States. It must be performed by one of the physicians in this list. We reccomnend you do not schedule your medical exam before you know your interview date.
  • Translations: If your documents are in Portuguese or English they do NOT need to be translated. However, if the documents are in a third language (neither in Portuguese or English); they must be accompanied by certifiued English tranlations done by an Official Translator. The translation must include a statement signed by the translator that states that the translation is accurate, and translator is competent to translate.

About dependents in the same process:

  • In most of the cases, in order to immigrate with you to the United States, or to follow you at a later date, your children must be unmarried and under the age of 21 at the time they enter the United States.

Note: If any of your children will turn 21 within 90 days, please notify the Immigrant Visa Unit at the United States Consulate in Rio de Janeiro, immediately. Failure to notify the United States Consulate in Rio de Janeiro that you have a child who will turn 21 may result in that child being above the legal age at the time your visa is issued. In that event, you will be required to file a separate petition for your child after you immigrate, and your son or daughter will face a waiting period before he or she will be eligible for visa processing.

We will process your visa as quickly as possible so that we can issue a visa to your child on the same day we issue yours. Your child must enter the United States within the validity of the visa, you must get married to your fiancé (e), and you must file for adjustment of status and adjust your child’s status before he or she turns 21. If that is not possible, your child will only be able to remain in the United States during the period authorized by the USCIS Officer at port of entry.

About J-1/J-2 visa holders:

  • If you have been a student in the U.S. under a J-1 visa or a dependent under J-2 visa you may be subject to Section 212(e) of the Immigration and Nationality Act. That means that you must be required to return for a two-year period to your native country or country of residence. If you wish to return sooner than that to the United States to reside permanently, first, you have to request an authorization from the Brazilian Government and then you may request a waiver from the United States Government. These authorizations need to be granted prior to receiving an immigrant visa to the United States. More information on this subject is available at USCIS website.

About report of deportation or voluntary removal:

  • If you had any previous problems with the USCIS you must send the official reports along with the complete documentation to our office. Applicants who have previously been deported or removed at government expense from the United States within the last five years must obtain Form I-212, Permission to Reapply after Deportation, from the USCIS, or from a U.S. Embassy or Consulate, and follow the instructions included on that form. USCIS must previously approve form I-212 before you can receive the immigrant visa, but this does not necessarily need to be done before the inte

Step 1: Fill out the DS-160:

Obs: You should schedule the interview and pay the MRV fee at the CASV website not only for you but also for your dependents who are immigrating at the same time.

Each family member eligible to travel to the United States with you under this visa classification, including any unmarried children under the age of 21, is required to complete the DS-160.  If a question does not apply to you, mark it with an N/A (Not Applicable).

The form DS-160 is a web-based form, and you will have to access the CEAC (Consular Electronic Application Center) web page.  To fill out the DS-160 form electronically you should have internet access, and it must be filled out in English.

Obs: It is not necessary to print the form itself; you should only print the confirmation page.

All data inserted is automatically transmitted to the Rio de Janeiro Consulate, where the applicant will be interviewed.

Attention:

  • Before you start filling out the DS-160, please make sure you annotate the Application ID and the answer to the security question that you will choose on your form. This information is fundamental to access your DS-160 later, in case you need to pause while filling it out, or if you need to modify or add any information after you have submitted the DS-160 electronically.
  • Please also make sure to have your passport, information about other U.S. visas you have had, if any, and any other documents relevant to your intended travel to the United States ready. You will need information in those documents as you fill out the application.
  • If you do not plan to complete your application within the next 30 days, download your application to your computer by clicking the “Save” button at the bottom of the last completed page. Follow the instructions. When you are ready to complete your application, select “Upload an Application”.
  • When asked about the educational institutions attended you should list all from the age of 11;
  • You should provide correct and complete answers, in particular: “Name and Surname”, “Date of Birth”, “Gender”, “Other Names Used” and “Type of Visa”.  You will have the chance to review your answers before submitting the form.  Any mistakes on your form, including minor typos or incomplete information may prevent you from having the interview until you have your form properly corrected.
  • If you do not submit your form correctly, your data will not be transmitted to the American Consulate General in Rio de Janeiro system.
  • Select the correct place of application. K visas are only processed in Rio de Janeiro.
  • If you do not know your final address in the U.S., do not leave it blank.  You should provide a temporary address instead.  This information is crucial.
  • Please note you do not need to upload your photo. You will have to bring one 5x5cm or 5x7cm photo on the day of the interview. Read carefully the photo requirements. If your photo is not compatible, it will be rejected.
  • Print and bring your confirmation page and the photo to the interview among the other required documents.
  • If you have any questions about completing the forms, please contact the Immigrant Visa Unit at the American Consulate General in Rio de Janeiro. Fiancé(e) visa interviews in Brazil are conducted only at the Consulate in Rio de Janeiro.

Step 2: Register and schedule the interview:

Click here for instructions.

Step 3: Obtain and prepare the documents:

Obtain the original documents (along with one simple copy) or certified copies from an appropriate authority for yourself and each family member who will accompany you to the United States.

All documents listed in these instructions that pertain to your petition are required again, even if they were previously submitted to the (United States Citizenship and Immigration Services) USCIS with your petition.

You must bring all documents on the day of the interview. Do not send the required documents to our office or to the CASV.

Obs: It is mandatory you bring the MRV fee receipt for the K visa, a valid passport, the electronic DS-160 confirmation page (with Barcode) and one photograph on the day of your interview. Otherwise you will be rescheduled for the next available day.

Required documents:

A passport must be valid for travel to the United States and must have at least 8 (eight) months’ validity beyond the issuance date of the immigrant visa. Children also need to have their own passport.

Note:

  • All previous passports, even the ones already expired/cancelled that have U.S. visas or entries to the United States should be brought on the day of the interview.
  • If you have passports from other nationalities, you must bring them, as well;
  • If you are not a native Brazilian, you must bring evidence of your Brazilian naturalization certificate, or permanent or temporary residency in Brazil.

Obtain the original, or certified copy, of the birth record of each family member (yourself, your spouse, and all unmarried children under the age of 21) Married, divorced or widowed applicants should bring their birth certificates in addition to their marriage certificates. If you or any of your children were adopted, you must also submit a certified copy of the final adoption decree.

The certificate must contain the:

  • Person’s date and place of birth.
  • Names of both parents
  • Annotation by the appropriate authority indicating that it is an extract from the official records.

Your birth record may not be obtainable. Some reasons are listed below.

  • Your birth was never officially recorded.
  • Your birth records have been destroyed.
  • The appropriate government authority will not issue one.

Please obtain a certified statement from the appropriate government authority stating the reason your birth record is not available. With the certified statement you must obtain secondary evidence such as:

  • A baptismal certificate that contains the date and place of birth and both parent’s names providing the baptism took place shortly after birth or;
  • An adoption decree for an adopted child or;
  • An affidavit from a close relative, preferably the applicant’s mother, stating the date and place of birth, both parent’s names, and the mother’s maiden name. The affidavit must be notarized.

Note: An affidavit must be executed before an official authorized to take oaths or affirmations. Information regarding the procedures for obtaining birth certificates is usually available from the embassy or consulate of the country concerned.

Married applicants must obtain an original marriage certificate (civil marriage), or a certified copy, bearing the appropriate seal or stamp of the issuing authority.

Applicants who have been previously married must obtain evidence of the termination of each prior marriage. Evidence must be in the form of original documents issued by a competent authority, or certified copies bearing the appropriate seal or stamp of the issuing authority.

Acceptable evidence is a:

  • final divorce decree or;
  • death certificate or;
  • annulment.

Note: If your American fiancé(e) has already been married before, please provide an original and a copy (does not need to be notarized) of the evidence of the termination of each of his/her prior marriage, as well.

Persons who have served in the military forces of any country must obtain one copy of the military record.

Note: Military records from certain countries are unavailable. More specific information is available here.

 

Police certificates are required for each visa applicant aged 16 years or older.

The bullet list below shows how many police certificates are required based on where each applicant lives and has lived previously. 

Note: You may need police certificates from several different countries/localities. Be sure to obtain all of them prior to the interview. Police certificates from United States are not required. 

  • IF the applicant is living in their country of nationality at their current residence for more than 6 months AND is 16 years old or older, THEN the applicant needs a police certificate from the police authorities of that locality.
  • IF the applicant lived in a different part of his/her country of nationality for more than 6 months AND is 16 years old or older, THEN the applicant needs a police certificate from the police authorities of that locality.
  • IF the applicant lived in a different part of his/her country of nationality more than 6 months AND was 16 years old or older at that time, THEN the applicant needs a police certificate from the police authorities of that locality.
  • IF the applicant * lived in a different country for more than 6 months or currently resides in another country for more than 6 months AND was 16 years or older at that time, THEN the applicant needs a police certificate from the police authorities of that locality.
  • IF the applicant was arrested for any reason, regardless of how long they lived there AND was any age at that time, THEN the applicant needs a police certificate from the police authorities of that locality.

* In this case, police certificates are required for countries where you lived at any time after 16 years, even if the period of residence was 40 or more years ago (for example).

In Brazil, police certificates are issued only for applicants over the age of 18 (eighteen). Each applicant, 18 years old or more should present two Police Certificates: one from the State Police (Secretaria de Segurança Pública)- and another one from the Federal Police (Polícia Federal).

Secretaria de Segurança Pública

It is required that the applicant obtain a certificate from the “Polícia Técnico Científica”, “Instituto de Identificação” from each state in Brazil where the applicant has resided for 6 (six) months or longer for the last 5 (five) years. If you have resided in more than one state in Brazil, during this period, you will need one for each state. In Rio de Janeiro de Janeiro, please request the “Certidão de Vida Privada”.

Polícia Federal

It is required that the applicant obtain a certificate from the Federal Police. This certificate is valid for all Brazilian territory. You should access www.dpf.gov.br to request this document.   You should only refer to Departamento de Polícia Federal, Delopis – Delegacia de Ordem Social e Política” in case you are not able to get the certificate on-line.

Notes: Federal and state police certificates issued online are accepted.
The certificates issued by “Cartório” or “Fórum” are NOT, repeat, NOT acceptable, in any circumstances.

If you had any previous problems with the United States Citizenship and Immigration Services (USCIS), or you have filed for Asylum, you must bring the official reports on the day of your interview.

Applicants who have previously been deported or removed at government expense from the United States within the last years must obtain Form I-212, Permission to Reapply after Deportation, from the U.S. Department of Homeland Security, or from a U.S. Embassy or Consulate, and follow the instructions included on that form. USCIS must previously approve form I-212 before you can receive the fiancé(e) visa.

Persons who have been convicted or discharged of a crime must obtain a certified copy of each court record and any prison record, regardless of the fact that he or she may have subsequently benefited from an amnesty, pardon or other act of clemency, including processes in the U.S.

Court records should include:

  • Complete information regarding the circumstance surrounding the crime of which the applicant was convicted, and
  • he disposition of the case, including sentence or other penalty or fine imposed.

If you have been a student in the U.S. under a J-1 visa or a dependent under J-2 visa you may be subject to Section 212(e) of the Immigration and Nationality Act. That means that you are required to return for a two-year period to your native country or country of residence.

If you wish to return sooner than that to the United States to reside permanently, you must request an authorization from the Brazilian Government, and then you may request a waiver from the United States Government. These authorizations need to be granted prior to receiving an immigrant visa to the United States. More information on this subject is available on the USCIS webpage.

All documents neither in English nor in Portuguese must be accompanied by certified English translations done by a certified translator.

The translation must include a statement signed by the translator that states that the:

  • Translation is accurate,
  • Translator is competent to translate, and
  • The translation must be notarized.

You must submit evidence showing that you and members of your family who will accompany you are not likely to become public charges while in the U.S. If you are going to use Affidavits of Support or job offer letters, make sure they were issued and signed within one year.

The petitioner may fill out an Affidavit of Support, Form I-134. The sponsor must attach proof of his/her income such as: copy of last U.S. Federal Income Tax (form 1040), proof of current employment, job offer, pay-slip, etc. One form is sufficient for all family members. You may present your own means of support.

Information referring to the minimum necessary income is available at the form I-864P (PDF file 238 KB).

In order to be eligible for an immigrant visa, you and your accompanying relatives included in the process must undergo a medical examination.  It is necessary to conduct blood tests, a chest x-ray, vaccinations and a physical exam (including basic gynecological and breast examination). Referenced Panel Physicians are listed on our website.

One (1) photo is required of all applicants regardless of age. Follow the photo specifications on the page about photo available at our website.

You can also find more information about the photo here.

You must submit evidence of relationship with your American fiancé(e). Proof of relationship may be any document that you think will prove to the consular officer that you have a real relationship with your fiancé(e) such as visas to Brazil or United States, air tickets, phone bills, photos, correspondence/e-mails exchanged, etc.

Print and fill out Marriageable Statement Form (PDF file 14 KB). It should only be signed during your interview. Do not take it to a Notary or a “Cartório” to be notarized.

Please check the fee list for the appropriate value that must be paid at the Consulate’s cashier.

Important information about the interview and visa:

  • We cannot guarantee, before your documents are seen by the Consul, that your visa will be approved and issued.  Only after your interview will the Consul make that decision. We do not encourage you to make any final travel arrangements, sell your properties or quit your job before your visa is issued.
  • This Office will do its best to process your visa as soon as possible, but you will most likely have to spend the entire morning in this Office until the Consul can make a final decision on your request. If any problem is detected, it is possible that you may have to return to this Office again.
  • If your case is approved your passport and visa will be delivered to you according to the choice you made when you scheduled your appointment.  For any questions related to the passport delivery please contact CSC.

Visa Validity:

K-1/K-2: The visa is usually valid up to 180 (one hundred and eighty) days with only ONE entry after the issuance. Make sure you enter the U.S. within the visa validity. Upon entry in the U.S. you must get married within 90 days and file for the “Adjustment of Status” to “Immediate Relative”, this means to change from a K1 visa to CR-1 visa holder and have your Alien Resident Card issued.  If you do not get married, you will have to leave the U.S. and apply for a new process.

K-3/K-4: The visa is good for up to 24 (twenty four months) with multiple entries after the issuance. Make sure you enter the U.S. within the visa validity. Upon entrance in the U.S. you must wait for the approval of your I-130 petition by the Department of Homeland Security – DHS (www.uscis.gov).  After the approval of your petition, you and your spouse must contact the nearest Department of Homeland Security office to adjust your status in the United States. This means that you must change your status from K3 to immediate relative (IR-1/CR-1) and have your Alien Resident Card issued. Once in the United States, you must contact the Social Security Service to obtain your Social Security card and authorization to work (www.ssa.gov).

Contact Information: 

Please notify the United States Consulate if the circumstances of your application have changed.  For example:

  • Change of address;
  • Change of marital status;
  • Death of petitioner, or
  • Birth or adoption of additional children.

Please see our Contact Information and Working Hours on our website Immigrant Visas main page.